When not to open another heavy meeting app

Match the tool weight to the meeting weight.

If the invite list is under eight people, the agenda fits on a sticky note, and nobody needs a recording for compliance, a heavy stack is optional.

Context switches kill momentum: install updates, SSO prompts, “which whiteboard workspace?” wbmeet collapses that into one browser tab and a room ID.

Keep Zoom, Teams, or Meet for all-hands, external webinars, dial-in attendees, and orgs that mandate recordings.

A practical rule: if setup takes longer than the discussion, switch to a lightweight room next time.